Médecins Sans Frontières (MSF) in Hong Kong is looking for a suitable individual with a strong desire to work in an international NGO for the following position to be based in Hong Kong:
 
Board Assistant
 
This position plays a key supporting role to the President and the Board of Director of MSF Hong Kong. The major responsibilities are:
  • Render administrative and secretariat support to the President as well as administrative and organizational support to Board members and Committees of MSF Hong Kong
  • Serve as the contact person for the President and Board members, and manage the information flow between the Board, office and the Movement
  • Organise and coordinate Board and Committee meetings and other Board-related activities; and take minutes of the meetings in a timely fashion
  • Tracks, report and follows up individually, those action items, decisions, deliverables and other commitments identified at meetings to ensure assigned tasks are completed according to meeting agreements
  • Facilitate correspondence to the members to ensure Board’s accountability and transparency 
  • Arrange for travel and expense claims for the President and Board members
  • Liaise with the Company Secretary and Legal Consultant on governance and advise the Board on all relevant issues
  • Work closely with the Association Coordinator during budget planning to ensure the board’s expenses are properly indicated in the budget
  • Prepare and file documents for the Board as required under Hong Kong Company Ordinance with the support from the Company Secretary
  • Ensure the Board is compliant with the Articles of Association 
  • Assist in updating internal rules documents, TOR for specific Board functions, new statute implications, other expectations from the Board
  • Support the Association Coordinator and Executive Assistant during their absence 
  • Provide ad-hoc support as assigned by the Board
 
The Ideal Candidate
  • Genuine interest in, understanding of and commitment to the humanitarian principles, social mission, operations, and challenges of MSF
  • University graduate with more than 5 years of secretarial/administrative work experience in support of a Board and/or senior manager, preferably gained from MSF or other NGOs
  • Well verse in Company Ordinance 
  • Excellent communications and English writing skills
  • Fluency in written and spoken Chinese (Mandarin and/or Cantonese) is an asset
  • Able to handle confidential information with total discretion
  • Strong diplomatic ability and judgement regarding networking, information gathering, and sharing
  • A self-starter with high initiative and commitment 
  • Able to work under pressure
  • Flexible, patient, enthusiastic, and excellent attention to detail
  • Flexibility to work additional/out of hours as necessary to fulfil the requirements of the role
 
How to Apply?
Send your motivation letter and full resume with expected salary and date of earliest availability by e-mail to recruitment@hongkong.msf.org. Applicants not invited for interview within 8 weeks may consider their applications unsuccessful. All information collected will be used for recruitment purpose only.