Médecins Sans Frontières (MSF) in Hong Kong is looking for a suitable individual with a strong desire to work in an international NGO for the following position to be based in Hong Kong:
 
Administrative Officer
 
Reporting directly to the Director of Finance and Administration, the major responsibilities of this position are:
  1. Oversee the maintenance and security of office premises, facilities & equipment to maintain a secure, safe and healthy work environment in the HK office, and regional offices (when needed and appropriate).
  2. Lead and provide administrative and organizational support to the office running of MSF HK and its branches.
  3. Logistic administration to support operations of all office and business departments. 
  4. Maintain accurate records of organization’s inventories and assets, and manage storage and storeroom to ensure good security of assets and efficient use of office space.
  5. In collaboration with the Finance team, to maintain the proper procurement procedures and ensure that the procurement processes are in compliance with appropriate policies and procedures.  
  6. Lead, manage and develop the Administration team to ensure they perform at a competent level for the development of MSF HK and its regional offices and branches.
  7. Supervise and prioritize the works of Receptionist/Administrative Assistant on reception, administration and clerical support activities to the office.
 
The Ideal Candidate
  • Bachelor’s Degree holder in Business Administration or Management or related discipline preferred, with minimum 10 years of experiences in general office and facilities administration, administrative policies & procedures, preferably gained from medium sized organization (Candidates with lower academic qualifications and over 10 years of office and facilities management experience will also be considered)
  • Knowledge of procurement in public/non-profit making organization
  • Systematic, well organized
  • Enthusiastic, self-motived and proactive
  • Team work & collaborative
  • Times management & problem solving
  • Communication (listening, negotiation, influencing, verbal & written) in English and Chinese with internal & external parties
  • Multi-tasking and working under pressure
  • Professional attitude, open and approachable
  • Proficiency in MS Office
  • Committed to the aims and values of Médecins Sans Frontières
  • Immediately available is preferred
 
 
How to Apply?
Send your motivation letter and full resume with expected salary and date of earliest availability by e-mail to [email protected]. Applicants not invited for interview within 8 weeks may consider their applications unsuccessful. All information collected will be used for recruitment purpose only.